Booking Information

We recommend 6 months – 1 year if you are travelling internationally, if you are travelling locally 2-6 months prior to the tour should be sufficient to secure your spot.

An amendment fee of R 200.00 per change to an itinerary will be levied for any changes to a confirmed itinerary.

Each cancellation will be looked at on a case by case basis.
Please note our standard cancellation policy is as follows:
Cancellation outside 8 weeks prior to travel = 25 % deposit
Cancellation 8 to 6 weeks prior to travel = 50% of total cost
Cancellation less than 6 weeks prior to travel = 100% of total cost

For many holidays we need your passport details and sometimes other personal information. This might be for registration with the local authorities or for border crossings. A number of airlines and lodges now also require full passport information. If your passport details change before travel, you must provide us with the new details.

Your Escape Cycle Tours Travel Specialist, and they will inform the various accommodations

Cycling Specific Questions

Yes, we have a backup vehicle travelling with the group and a specialized bike trailer. The backup vehicle will carry all luggage, excess drinks, food and spares.

Each tour is different and you should enquire with your Escape Cycle Tours Travel Specialist. Generally, anyone over the age of 14 years old (must be accompanied by their parents) who is healthy, reasonably fit and has no adverse medical condition is welcome to take part.

Yes, we do hire out bicycle helmets, bicycles as well as electrical bikes

If you bring your own bike, please ensure that you have cover, we cannot be held responsible for any damage accidentally incurred.

We are often asked ‘what kind of fitness levels are required?’ or ‘what kind of training do I need to do?’ These questions are often the most difficult to answer. Only you know your current fitness levels and capabilities, and can prepare according to the options available to you. We will have a backup vehicle behind the group at all times, so that if you do wish to take a break, we can rack your bike and you can have a rest.

All are welcome as long as you are in good health, reasonably fit and can handle a bike.

We do offer group tours however, we can also customize a tours for families or groups of friends

General Questions

One or two of the organizers (depending on size of group) will cycle with the group, controlling the pace. Back-up vehicle will follow cyclists.

Do not let anyone assist you with your luggage at the airports, they can be a bit insistent and then expect a tip for pushing your trolley. If they ask to help you, just politely refuse and move on.

Crime can occur anywhere in the world. It is essential to follow basic precautions when travelling anywhere in the world. These recommendations are for travel worldwide, not just South Africa and are not intended to make you afraid of coming to South Africa, it is just to make you aware so you can avoid potential situations.

Luggage:

  • Put on lock on your luggage that goes in the cargo hold, and always have a tag with your details on it in case the luggage gets lost
  • Keep your valuables in your hand luggage
  • Always pack a change of clothes and toiletries in your hand luggage in the event that your luggage gets lost
  • Keep money, passport and travel documents in a safety pouch on you
  • Keep copies of your passport and travel documents in your luggage

Vehicles:

  • Always keep doors locked when driving
  • When stopped at traffic lights, be aware of people around you and keep valuables such as hand bags out of sight
  • When parked, keep all valuables out of sight

Bicycles:

  • We will always ensure that at overnight stops your bicycles are safely locked up however, If you bring your own bike, please ensure that you have cover, we cannot be held responsible for any damage accidentally incurred.

Generally in the cities it is perfectly safe to drink tap water however, it is always best to check with the person checking you in at your accommodation (especially in outlying areas) as some places have borehole water and it is then best to drink bottled water.

Most definitely! The animals are more afraid of you than you are of them, so in most cases the animals will smell your scent and keep their distance or run away. Always listen to what you have been instructed to do by your ranger and tour guide, and always demonstrate good judgement.

Preparation

Proof of full medical insurance, plus, we will take out extra insurance.

International visitors require a valid passport together with onward travel documents. If travelling to South Africa then guests must please ensure that their passport is valid for at least 6 months after their entry date and that they have a minimum of 4 blank back to back pages (if there is insufficient space in the passport then entry will be denied) in their passport to enable the entry visa to be issued.

All passport holders should verify with their relevant consulate concerning visa entry requirements. If you are extending your journey to other countries, please establish entry requirements for those countries as well. Travelling with children – A parent traveling with children, without the other parent, will need a letter of consent from the absent parent. The letter of consent must be certified by the police. Under the new regulations, parents must provide an unabridged birth certificate for all travelling children under the age of 18; this must include details of both parents, even if both parents are travelling with the child. This applies to South Africans as well as foreign visitors to the country. When children are travelling with guardians, these adults are required to produce affidavits from parents proving permission for the children to travel. Parents are warned that unabridged birth certificates may take between six and eight weeks to complete.

It is an essential condition that you have a valid travel insurance policy to cover the cost of any emergency medical treatment. You are strongly advised to take out your policy at the time of booking to protect your holiday payments in the event of cancellation.

The climate in South Africa generally ranges from Mediterranean in the southwestern corner of the country to temperate in the interior plateux, and subtropical in the northeast. Most of the country has warm sunny days and cool nights. Rainfall generally occurs during summer (November through March), although in the southwest around Cape Town, rainfall occurs in winter (from June through August)

Bring your bicycle (unless you would like to hire a bike), helmet, all cycling kit including cleats

Pack clothing for both hot and cold conditions (avoid bright colours if going on Safari as well)

Warm gear – a warm jacket, beanie, scarf and gloves (particularly in winter and for Safaris)

Raingear especially a raincoat

Swim wear

A cap/ hat

A pair of comfortable shoes

A pair of walking shoes

Nightwear and underwear

Sunscreen

Sunglasses

Binoculars

Malaria medication (as prescribed by your MD if required)

Insect repellant for application to your skin (this can be purchased in South Africa)

Any personal medication

Torch/flashlight

Camera

Photocopy of passport and airline tickets (to be kept separately from the originals)

Travel insurance

Your own first aid kit equipped with the basics

Most airlines are quite used to people travelling with bikes, and if a bike is properly boxed and within the luggage allowance, it is a relatively hassle-free experience. On arrival at your destination you will be met by your leader, and you will just need a baggage trolley to take your bike as far as the transfer vehicle.

You can exchange foreign currency into Rands:

  • Prior to travel
  • On arrival at the airport
  • Withdrawal from a South African ATM
  • You can also use VISA and MASTERCARD credit card at most places, please be advised a lot of South African merchants do not accept AMEX.

Always ensure you inform your bank prior to travel that you will be travelling to South Africa, so that they don’t block any transactions whether they be withdrawals or when you swipe your credit card.

ATM and Credit Card Fraud in South Africa

Be aware that whilst not common ATM and credit card fraud can happen in South Africa as it can in any other country.

How can you avoid ATM and credit card fraud?

  • Never allow anyone to help you whilst drawing money from an ATM
  • Never allow your credit card to leave your sight, always insist on your card being swiped in front of you

The standard allowance is between 20-23kg per passenger of luggage going being checked in and up to 7kg in hand luggage. Please check with you individual airline, and do not rely on these figures as they may vary.